Call for Consultant(s): Development of a Global Operational Handbook for the Help Localisation Facility (HLF)

Help – Hilfe zur Selbsthilfe e. V. • Honorar • Fern • 3 Wochen

Help - Hilfe zur Selbsthilfe

Call for Consultant(s): Development of a Global Operational Handbook for the Help Localisation Facility (HLF)

Who We Are

Help – Hilfe zur Selbsthilfe is a humanitarian, non-governmental, nonprofit organization founded in 1981, working in around 20 countries, including Ukraine. Our mission is to support people in crises with sustainable and locally led solutions. Funded by the German Federal Foreign Office (GFFO), the Help Localisation Facility (HLF) is a global initiative piloted in Ukraine. HLF empowers local civil society organisations (CSOs) by providing funding and capacity support through a participatory, low-bureaucracy funding model.

Project Goals and Objectives

The HLF aims to strengthen the role of local CSOs in humanitarian response by addressing systemic challenges in localisation. The program achieves this through (1) co-developing a participatory global funding instrument and (2) directly supporting local actors via grants and capacity building. The consultancy’s core objective is to develop an operational handbook for the HLF funding process that is globally adaptable and locally usable.

Scope of Work

The selected consultant/team will develop a comprehensive and user-friendly operational handbook covering all phases of the HLF funding process.

Key responsibilities include:

Developing process-specific manuals and templates
Integrating cross-cutting themes (e.g., donor compliance, MEAL, safeguarding)
Creating visual elements (e.g., workflows, infographics)
Collaborating with stakeholders (Help’s HLF team, local partners, committees)
Conducting practical testing and incorporating feedback

The work will be conducted remotely and is expected to run from June 2025 to January 2026.

Methodology and Deliverables

Deliverables include:

A structured HLF Handbook (30–40 pages + templates)
A PowerPoint presentation for onboarding new partners
Progress and final consultancy reports
A revision cycle based on stakeholder feedback
One training session for key users

Candidate Profile

We are looking for either an individual expert or a consulting team/company with:

At least 5 years of experience in humanitarian or development contexts, particularly with localisation or partnerships
Proven experience creating operational handbooks/toolkits (samples required)
Strong ability to simplify complex processes into user-friendly formats
Experience in participatory processes and stakeholder engagement
Excellent English writing skills (C1/C2); German is an asset
Ability to work independently and collaboratively in remote settings

How to Apply

Applicants must submit:

A Technical Offer (max. 5 pages) including relevant experience, methodology, timeline, and personnel concept
At least two samples of relevant prior work
A Financial Offer using the provided Proposal Submission Form, detailing services and lump sum in euros with daily rates
Please download the tender documents here: Ausschreibungen. Help – Hilfe zur Selbsthilfe

Tender Release Date: 30.04.2025

Tender Closure: 10.06.2025

Please submit your proposal to: info@help-ev.de with the subject: GLO-001_Handbook_Name

If you have any questions, please address them until 04.06.2025 to krey@help-ev.de.

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